Job Description

The Administrative Director of Medical Education (ADME) provides oversight for the development, direction, day to day management, and coordination of all graduate medical education (GME) activities of the MountainView Regional Medical Center.
 
General Functions
Administrative
1. The ADME, with the Designated Institutional Official (DIO) and his/her assistant provide day to day management of the GME Office in accordance with the overall mission and objectives of the organization. The ADME ensures compliance with the American Osteopathic Association (AOA) and the Accreditation Council for Graduate Medical Education (ACCME) accreditation system.
2. The ADME, with the assistance of the Graduate Medical Education Committee (GMEC) develops the educational mission statement to serve as an articulated focus of the program and as the basis to implement changes in learner competence or performance, and/or patient outcomes.
3. It is the responsibility of the ADME to inform the Designated Institution Official (DIO) and other appropriate hospital administration members of the organization of the GME mission, accreditation policies and procedures and ongoing status of the GME program.
4. The ADME actively participates with various related staff committees to recommend policies and to provide leadership in all phases of the development of graduate medical education.
5. The ADME manages financial, and/or administrative support for appropriate physical facilities, equipment, personnel, and educational support systems to facilitate functioning of GME programs.  
6. The ADME is responsible for the timely submission of the Annual Report to the ACCME and AOO outlining the size and scope of the organization’s GME program utilizing AOA and ACCME’s reporting systems,
Planning
7. The ADME is responsible for ensuring compliance with the AOA and ACCME standards for accreditation.
8. The ADME with the assistant of the DIO and the GCME Committee along with other sources such as quality improvement, identify the educational needs of the organization’s learners. He/she may delegate to and coordinate educational efforts with the leadership of various programs or committees. He/she ensures that professional practice gaps and needs assessment data are recorded and documented, in every instance utilizing AOA and ACGME Core Competencies.
9. The ADME and GME Committee coordinate selection and recruitment of Program Directors to meet specific educational program needs. He/she and the GMEC are responsible for planning GME activities that include: establishing learning objectives, selecting appropriate content, identifying and resolving potential conflicts of interest, and evaluating activities to foster changes in learner’s competence or performance and/or patient outcomes.
10. The ADME in cooperation with the DIO and the GMEC develops plans to conduct an overall GME program evaluation which includes identifying program changes or improvements, and measuring the impact of those program changes or improvements.
11. The ADME, with support from the DIO and GMEC, incorporates into the GME efforts new developments in the fields of graduate education and professional development that may be used to advance goals and objectives, including new techniques, materials, and learning/teaching methodologies.
12. The ADME coordinates undergraduate medical activities at the institution with appropriate liaison individuals at the medical school with which an affiliation is held. The ADME may represent the DIO at meetings and or works with the DIO on a daily basis.
Skills, Abilities, Competencies
  • Excellent written and verbal communication skills. 
  • Ability to organize information.
  • Ability to handle sensitive information with absolute confidentiality.
  • Working knowledge of software applications including Microsoft Word, Excel, and PowerPoint.
  • Ability to make decisions independently or to escalate issues as needed.
Fiscal Responsibility
Develops, monitors, and reports on the training program budget.  Works with the business manager and/or Administrative Director to ensure accuracy of monthly budget statements and develops yearly residency budget.  Responsible for recurring purchase orders for the residency program, processing all check requests, and paying bills associated with the program’s activities.  May be responsible for management of grants awarded to individual residents.


Qualifications

Education:
 
Required: Bachelor’s degree or related business fields: may substitute a combination of training and experience for education.
Experience:
Required: Minimum of 3 years of office administration experience in GME setting.
 
 

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